BYLAWS OF THE ACADIAN ENTOMOLOGICAL SOCIETY
(Including Amendments passed at the 60th Annual Meeting, June 22nd, 2000)

1. Name

The name of the Society shall be the "Acadian Entomological Society".

2. Affiliation

The Society shall be affiliated with the incorporated Entomological Society of Canada in accordance with the constitutional by-laws of that society.

3. Objects

To bring about a close association of entomologists and those interested in entomology in the four Atlantic provinces and the neighbouring New England States, and to cooperate with and to support the incorporated Entomological Society of Canada.

4. Membership

4.1 Regular Member

Anyone interested in the objects of the Society shall be eligible for regular membership.

4.2 Honorary Member

(a) Election of honorary members shall be effected as follows: Nomination by at least three members of the Society in good standing and submitted for consideration to the membership committee which will pass to a general meeting of the society those names which meet with their unanimous approval. Election shall be by secret ballot, requiring 75%of the members present at a general meeting.

(b) Nominators shall submit with the nomination a description of the qualifications of the nominee sufficient to inform the membership committee and the general meeting of complete basis for the nomination. The nominee shall be selected from the ranks of those who have made outstanding contributions to entomology, particularly in the Atlantic Region. Although no rigid number of honorary members is set, the honour shall be bestowed upon a conservative number of individuals.

(c) Honorary members are not required to pay dues but may also become regular members if they desire voting privileges.

(d) An honorary president may be elected from the honorary membership list. Election to this office will follow the same procedure as that required for initial honorary membership.

5. Dues

Dues shall be ten dollars ($10.00) per year for a Regular Member and six dollars ($6.00) per year for student members unless otherwise decided by a two thirds majority vote at a meeting of the membership or by letter ballot.

5.1 Dues shall be due and payable on the first day of January in each year. Members who have not paid their dues within the first four months of the financial year for which they are payable shall be dropped from the membership.

The financial year of the Society shall be the calendar year.

6.1 Not later than 31 December, the President shall appoint an auditor from the membership to audit the accounts of the Society.

The affairs of the Society shall be managed by an executive consisting of the President, Vice-President, Secretary-Treasurer, immediate past-President and the Acadian Entomological Society representative to the Board of Directors of the Entomological Society of Canada.

7.1 The President and Vice-President shall be elected in odd numbered years and shall hold office for two years or until their successors are elected. The newly elected officers shall take office following the completion of business at the annual meeting.

7.2 The representative to the Board of Directors of the incorporated Entomological Society of Canada shall be nominated in an election year at a meeting of the Society or by mail ballot. The term to be for three years.

7.3 The Secretary-Treasurer shall be appointed by the President for the presidential term of office.

Elections shall be held every odd numbered year at a meeting of the membership. Every odd numbered year shall be termed the election.

8.1 The president shall appoint a nominating committee of three members two months before the meeting of the election year. This committee shall secure a member's permission before proposing his name for office, and shall submit one or more names for each office. The retiring President shall be a nominee for the office of Representative on the Board of Directors of the incorporated Entomological Society of Canada, providing he is a member of good standing of the latter Society and is able to act.

8.2 The nominating committee shall submit a slate of officers at the meeting of the election year.

8.3 The retiring Secretary/Treasurer shall send the results of the election to the Secretary of the incorporated Entomological Society of Canada.

The executive may call annual meetings of the membership but shall always hold a meeting of the membership during the election year. The annual meeting of the Society shall normally be held during the month of April, but may be changed for any year at the discretion of the Executive.

9.1 Ten paid up members at a duly called meeting shall constitute a quorum.

9.2 A report on the meeting of the membership shall be prepared by and retained in the files of the Secretary/Treasurer. A copy shall be sent to each member.

The newly elected president shall appoint a chairman to each of the following standing committees:

10.1 Membership Committee

The membership committee shall consist of three members appointed by the president plus the Secretary/Treasurer as Chairman. The Committee shall represent the Atlantic Provinces geographically and shall be guided by the procedures recommended by the Membership Committee of the Entomological Society of Canada and shall cooperate with that Committee.

10.2 Archives Committee

The Library Committee consists of four members appointed by the President. The Committee shall represent the Atlantic Provinces geographically and shall collect articles, reprints and books by members and former members and articles, reports, and books about entomology in the region and care for them in a library or archives.

10.3 Pest Management Committee

The Pest Management Committee consists of three members appointed by the President. The Committee shall represent the Atlantic Provinces geographically. The function of the committee is to provide opinions on pest management matters in the name of the Society to the general public and handle such other pest management related duties as requested by the President.

10.4 Student Encouragement Committee

The Committee shall consist of three members appointed by the President. The committee shall consider and implement means of generating entomological interest in students. The Chairman may be representative of the Society of the Public Education Commitee of the Entomological Society of Canada. The representative to the Board of Directors of the incorporated Entomological Society of Canada may be one of the three members appointed to this Committee. The executive shall decide whether a student oral paper competition will be held at the annual meeting and appoint a regular member to organize it. The guidelines for eligibility of students are that they must be enrolled as an undergraduate or graduate student at the time of the annual meeting. A letter signed by their advisor or major professor must be submitted to the member organizer prior to the annual meeting. The winner of the student competition (determined by an ad-hoc committee of AES members) will receive a certificate and $100.00 (in the currency of the host country). Other student participants will receive a certificate of participation.

11. Amendments of By-Laws

The by-laws may be replaced or amended by a two-thirds majority vote of a quorum either at a meeting or by letter ballot.